Asha Meeting
05/20/2007
Attendees: Pankaj, Arun R, Ashwini G, Sharanya, Akansha,
Arvind R, Bharath, Siva, Mohit, Sais, Itisha
- Asha-wide proposal for putting General Donations money
to use - Arun
- The proposal will serve as an incentive to those chapters
who do not have a project nominated to WAH
- If they raise money for WAH then Asha will match their
donations of >=$1000 by 100%
- The money the chapter raises will go to WAH funds
- And the matched money will be given to the Chapter. This
matched money will come from General Donations
- If a donation of $5000 or more comes from a single donor,
that donation will not be matched
Vote taken: Yes - 11
- Talent Show presentation was made, some
suggestions/ideas that came up in the discussion
- Entry ticket for different prizes to facilitate donations
- Budget to be developed
- Prizes, token of appreciation to be accounted for
- Location to be finalized
- Arun will provide details about Lanier high school
- Austin Hindu temple or other religious locations to be
considered for final event or not?
- Categories to be reduced keeping entire duration of the
event in mind, also we should start small and concentrate on good
management.
- Put deadlines on registration but accept on the spot
registration in categories that do not have enough participants. to be
thought about.
- Prelim room can be found in UT
- 2 small judging rooms, 2 bigger waiting rooms
- parking information to be included
- limit per participant in prelim??
- Cooking competition?
- Finalize dates
- Prelim date - should finish at least 2 weeks before the
main event
- Finals - may in the run up to Independence day
- No Baby sitting
- Too risky, can not be advertised
- What raffle prize will be given?
- Essays and writings for the competition can be included
in the brochure
- Will Asha provide money for the event?
- From which fund and how much will be available?
- Flyer/Tickets printing (reasonable prices)
- Division of duties
- Budget - Arun
- Venue - Bharath+Siva+Mohit+Sais
- Judges record – Ashwini G
- Akansha - UT venue for Prelim
- Brochure design - Bharath + Pankaj
- Event day slides/asha presentation - Itisha
- Organizing the hosting - Sharanya
- Brochure Printing - Bharath + Akansha + Mohit + GK
- Website + Registration form - Savitha
- Ticket Layout - Raga
- Flyer - Mary
- Prizes investigation - Sharanya+Ashwini
- Another general idea - Sell previous years T-shirts for
raising funds