Project Guidelines

 

Project Approval Process:

Project proposal is first reviewed by the projects group, and when approved, proposal is presented in Asha meeting.

An Asha member volunteers to be the Project Steward.

 

Project Steward Guidelines:

  1. Familiarizes themselves with the project and finds answers to questions raised in the Asha meeting.
  2. Try and get the project approved in Asha meeting as soon as possible, when a majority of members are present. 

(A majority of members is 2/3 the active members.

  An active member is taken as someone who has attended atleast one of the       previous 3 Asha meetings).

  1. Maintains a record (soft or hard copies) of all material pertaining to the project.
  2. Maintains contact with the project contact in India.
  3. Ensure that funds are sent to the project from the chapter (bug the treasurer in case she forgets).
  4. Prepare material like posters and photos for use during events.
  5. Put relevant material in the files section on cinciasha_core.
  6. The project steward also coordinates site visits (Site visits are required before the chapter can approve projects).
  7. Please remind the chapter coordinator or project coordinator to update information on Asha-wide database, if it is not there.
  8. Project steward finds out about the status of the project.
  9. Initiate meetings for the project if necessary.
  10. If project steward is leaving Asha-Cincinnati, please pass along all relevant information to the next project steward such that the transition is smooth.

 

Other info related to Project Steward and Project Group:

  1. Monthly meetings of all project stewards and project committee members.
  2. Either the steward or the project group to give updates (1-2mins) in Asha meeting following the group meeting.
  3. All project group members and project stewards should preferably be on Asha-pwg (Asha projects yahoo group).

 

Miscellaneous:

1. Chapter coordinator or Project coordinator should ensure that all projects are on Asha database.

2. Projects group to complete preliminary approval of all project proposals it currently has and present them so that a decision on projects to fund can be made ASAP.