Asha-Detroit Meeting Minutes - April 23, 2006

Attendees - Swati, Annam, Smita, Srini, Lavanya, Roopa

ARC topics: (Srini, 20 min)
   -- Elections
    Srini had sent a couple of mails regarding Asha elections.
    All volunteers are requested to vote.

   -- Bhopal issue endorsement
     Postponed to next meeting due to lack of volunteers for discussion

5K update
* Website to be opened today
* Listed in runnersworld.com
* Listed in runmichigan.com
* Vijay to add colors to the flyer
* miindia.com to send it to Sai
* Detroit Free Press contact by Suchi
* Mumtaz contact by Smita
* Lavanya to follow up with Belle Isle for written permit
* Belle Isle is ok for vehicle update
     we need written permit before we talk with Chrysler
* Sponsorship update - Target and Costco ($25 gift cards)
  New Balance - going to do race bibs
              - to do prize for first 3 male and first 3 female
* runnersworld will give us empty goody bags
* Detroit Edison, Bank One - Lavanya to follow up
* Hot Breads/Dunkin Donuts - to be contacted
* Smita to take care of signups which happened in Marathon kickoff event
 
Tarangini update

Tarangini Fund Raising update. This is approximate. Latha
will mail us the final figures soon.

Income/Expense Type 	Amount 	Notes
Donations 	$2,049.00 	Includes $100 received at Food Table
Tickets 	$3,752.00 	Need to collect 98 tickets price (oakland U+ others)
Sponsorship 	$2,700.00 	Excludes Ashoka Gift certs
Expenses 	$(2,718.00) 	School expenses are estimates
Food Rev 	$1,054.00 	
Food Exp 	$(300.00) 	Approx; need update from Kannammai

	
	
Gross 	$9,555.00 	
Net 	
	Approx; need updates from School expenses and Food expenses; need to collect some ticket revenue


* Smita - Michigan beats were good
          Second half was mediocore

* Swati - Michigan beats were good
* Lavanya - Michigan beats were good


Swaranubhav
    * Is an exclusively sponsored event by TCS for
          Asha for Education Detroit chapter

    Ticket updatee
    * 60 tickets sold
    * Help needed from Volunteers to sell tickets

    Publicity
    * Add in the website 'Baby Sitting is available'
    * Send an email to the Detroit group and the marathon group
    * Send an email to Toledo/Ann Arbor/Flint
    * Sai will be the contact for tickets in Farmington Hills/Novi/Canton
    * Put the ad in miindia.com
      Swati to format the ad in text and send it to Sai
    * Volunteers to put flyers in shops/restaurants
    * GM/Ford/Chrysler mailing lists
         - GM - Srini/Sai
         - Ford - Deepak
         - Chrysler - Swati/Kumudha
         - Visteon - Swati
    * Srini will send mail to Classical Music group
    * Swati has sent an email to Marati Mandal

    Snacks
    * Swati will contact Ganesh
   
    * Lighting incharge will be Sreeraj (has to be confirmed with him)
    * Curtains incharge is Suresh (has to be confirmed with  him)
    * Volunteers for seating (2 volunteers from Asha)
    * TCS Maithiri will take care of stage

    * Ticket sale on the venue (2 volunteers from Asha)
    * Directions to the venue (within the building and from parking lot)
      May 2nd week two volunteers will visit the venue  with Swati
    * Help needed for Child Care (any volunteers??)

    Sound System
    * Srini to be in touch with Swati and get the sound system arranged

    Asha Presentation
    * 7-10 minutes (who will be doing it?)

Marathon update
  The kickoff meeting went very well.
  Suresh is working with Patricia Ball (DFP marathon director) on
   collaborating with them