Asha-Detroit Meeting Minutes, August 13, 2006

Attendees: Smita, Suchi, Annam, Deepak, Sai, Lavanya, Jui, Arun, Srini

1. 5K Run/Walk Planning

(Volunteers: Please check the task assigned to you!)

Items Checklist:

Material Needed	Quantity	Who's Picking Up
$$ change	$200	Latha
5K T-shirts	120	Smita
Bagels	11 bunches	Annam
Bananas	100	Jui/ Smita
Banner	1	Lavanya/Srini
Extension Cord	1	Sai/ Annam
Bibs/ Safety pins	150	Smita/ Jui
Camera	1	Deepak/ Annam/Srini
Ice/ Ice box	3	Annam/Sai
Change Box	1	Latha
Cups/ Plates/Napkins	250 8oz. Cups	Sai/ Annam
Duct tape	1 roll	Sai/ Annam
First Aid Kit/Ice paks	1	Annam/ Smita
Folding chairs	2	Lavanya
Garbage Bags	3	Smita
Water		Sai/ Annam
Gatorade dispenser	2	Annam
Gatorade	Enough for 2 cups for 150 people	Annam
Kareoke Machine w/ mic	1	Annam
Markers	10	Smita
Music	cd's	Jui/ Suchi/ Arun
Pens	20	Smita/Lavanya
Poles	2 10ft	Lavanya
Race Clock with stand	1	Mani/Smita
Receipt book	1	Latha
Rope	1 Roll	Smita
Signs	10	Lavanya
Tablecloths	2	Sai
Waivers	150	Lavanya
Water	Enough for 2 cups for 150 people	Arun/ Annam /Sai
Whistle	1
Trash cans		Suchi
Asha Box		Sai
Chalk		Annam
Table		Shankar
White Tape		Lavanya
Raffle tickets		Deepak Arun
Medals		Sai

5K Walk/Run -
     * Things to bring have been assigned
     * Tasks for volunteers have been assigned
     * A mail will be sent with both the above list
     
Registration:    Volunteers- Jui, Suchi and Lavanya

Every participant needs to sign a waiver form
Registartion forms needed.
Bibs and goodie bags to be given at time of registration
Free Raffle for all participants use bib numbers for Raffle. 150 tickets
    (Raffle prizes- 4 bags and 4 foot massagers)

Announcements at 9:00 am.Jui is the MC.

Timing - Has been discussed and volunteers have been delegated
(Vivek,Deepak,Sai, Suchi and Kannamai have been designated volunteers)

Half-Point Table- 2 volunteers needed.(Hitesh and Arun)

4 volunteers needed for the Route:
One at the fork(bifurcation)-(Priya and Ramya)
One at Inselrunhe Avenue (Latha and Srini)

Refreshments Table
Dr. Agaram and Jim Perwaiz to be at the table.

Raffle Table-Jui and Smita

Point person -- Smita

Prizes for Top 3 males, Top 3 females and Top 5 Fund-raisers
Top 5 fund-raisers- $50,$40,$30,$20 and $20

Post-race Announcement to be done by Jui
-Acknowledgements/ Thanks You to all concerened

2. ARC Proposal (Tsunami Rehab)

The Sahanivasa Tsunami Rehabilitation Project was discussed. The chapter overall agreed to the proposal. They wanted clarification on the amount for Support for damaged houses (Rs 1500). What will this cover? Can any house work be done with this small an amount? Srini will clarify with the proposing chapter and vote accordingly?

3. India Day Parade (Aug 20, 9:30 AM)
Sai, Suchi, Deepak, Priya, Annam & Kannam will participate in the India Day event at Novi on the 20th of Aug (9:30 to 11:00). Mani and Latha will be asked for their availability.

4. Right to Education bill - and Action Item

Government has proposed to drop the Right to Education bill in the next session.
Asha's response has been put forth through ARC.
Sai read the main points of Asha for Education's response (Right to Education Campaign Demands document http://www.ashanet.org/campaigns/rte/DemandsDocument.html)
Asha-Detroit approved the document.

Volunteers are encouraged to sign an online petition on this issue:

http://www.ashanet.org/campaigns/rte/DemandsDocument.html

5. Right to Information Bill

Sai talked about the Right to Information (RTI) Bill and how the proposed amendment would affect the RTI process. For a background on this issue and actions one can take please visit this website:
http://rti.aidindia.org


6. Shanti Sadhana Ashram Project

2006-07 budget for Rs. 317,760 was presented and approved. The main items are listed below:

Some questions for SSA and Kumuda:
-- Compare with salaries with other schools in that area. What are the teachers qualifications?
-- Why is the percentage of attendance in the low 60s in some of the schools. What is the reason for variation in other places.

BUDGETED REQUIREMENTS FOR THE SESSION 2006-2007
JEEVAN SADHANA VIDYA NIKETANS, Shanti Sadhana Ashram
(From 1st April, 2006 to 31st March, 2007)
Sl.No.	Particulars		Org./Community	Grant-in-Aid
			Contribution	Requested
A.	EDUCATION:
A.1	Teachers Salary:			223200.00
A.1	Main/Head Teacher	99600.00
	(7 nos.)
A.2	Asstt. Teacher	123600.00
	(14 nos.)	223200.00
B.	Teaching-Learning Material
	Renewal:
B.1	For 4 nos. Pre-primary Schools
	Rs. 800/- X 4 nos.	3200.00
B.2	For 4 nos. Pre-prim & Primary School
	Rs. 2000/- X 4 nos.	8000.00
		11200.00		11200.00
C.	Workshop on Teaching
	Learning Material Dev.
	(Non residential)
C.1	Food Charges for 8 teachers
	& 1 Coordinator (One time)
	Rs. 40/- X 9 nos. X 3 days	1080.00
C.2	Travelling charges for 6
	Teachers (Kamrup District)
	Rs. 40/- X 6 nos.	240.00
	(Average)
C.3	Travelling charges for 2
	Teachers (Lakhimpur District)
	Rs. 500/- X 2 nos.	1000.00
		2320.00		2320.00
D.	School Annual Sports:
D.1	Decoration Material for the prog.
	& Prizes for the Children
	Rs. 1000/- X 8 nos. school	8000.00
	(Average)
D.2	Foods for the Children
	Rs. 6/- X 420 nos. X 2 days	5040.00
	(Average)	13040.00		13040.00
E.	ADMINISTRATION:
E.1	Salary of the Project Coordinator			36000.00
	Rs. 3000/- X 12 months
E.2	Salary for 1 part time Accountant			12000.00
	Rs. 1000/- X 12 months
E.3	Postage, Stationary & other Communications
	Rs. 500/- X 12 months			6000.00
E.4	Travelling and Conveyance
	Rs. 1000/- X 12 months			12000.00
E.5	Audit Fees and Utilisation Certificate			2000.00
	Grand total:			317760.00