Minutes of Asha Detroit Meeting, 25 Apr, 2010

Attendees: Sudheer, Sai, Srini, Akila, Sushma, Smita, Vidya

 

0. Introduction for new volunteer, Sudheer

 

1. Asha wide elections:

Srini went through the list of volunteers and the roles. The reference page with all nominees and their profiles was sent earlier. This is a recap.

 

Only role that has more than one contestant is the Asha-wide secretary position.

 

No objections to ratifying the uncontested positions.

Majority chose (6-1) Srikanth Pilla for the position of Asha-wide secretary.

All volunteers are requested to send in their votes to Srini and Sai by Friday, Apr 30.
 

2. 5K Event

 

-- Smita still in contact with Compact Power and Complete Care Rehab

-- copy of sponsorship package to be sent to Sudheer (Compuware)

-- Need volunteers for radio interview (Srini+open slot for another volunteer)

-- Smita to follow up with Detroit Free Press

-- Shreyas is following up with dSPACE and Altair for sponsorship

-- DTA event: Sai and Sudheer for May 1st -- need a volunteer

-- CRY -- Srini is following up to get a team

-- Sai to send information for the DJ to Lavanya

-- Insurance -- Akila to finalize by mid May

-- Smita, Vikram, and Shreyas to prepare content for registered participants for this year

-- Sai to order medals

-- Sai to write to Ujjwal about MSU involvement

-- Sai and Lavanya to present at the Troy High School India Club

-- New Balance confirmed for the timing clock, bibs, and goodie bags

-- Vidya to follow up with Sai Baba temple contacts

-- Akila and Smita will be present on Thursday at the Sai Baba Temple for

-- Smita and Lavanya to follow up with UP event contacts.

 

3. Team Asha Mararhon -
Senthil is leading this event and is getting started with the organization. Request for volunteers to work with Senthil for overall Team Asha 2010 coordination.
-- Sudheer and Smita (after the 5K event) have signed up for this.

 

4. Fiancial Summary
Akila will be sending a summary of the first quarter financial summary. Our chapter balance at the end of March 2010 is approximately $23,507. Disclaimer: This figure is for guidance only and is not final. It can be adjusted during annual financial statement preparation.

 

5. Project Update -- Kuvempu

Sai presented the break down of the budget after a second revision with Kuvempu staff. See the project website for additional details.

1	Vidya Kendra		890718
	Teacher Salary, travel, insurance	461000
	Coordination and accountant salary, travel	170300
	Learning material development	7004
	Stock items (books, pens, bag making material, electrical, sports, etc)	180786
	Electricity charges	8228
	Library and newspaper	25400
	Teacher meetings	18000
	Teacher training	20000
2	Government school intervention		60000
3	Vocational training		227000
4	Migrant laborers children centre		72200
5	Medical camp
6	Education grant		305623
7	Coaching classes		110000
8	Dasara program		15000
9	Support for orphans		8000
10	Computer training center		59200
11	Field work		90000
12	Other (misc, admin)		18000
	Total (Rupees)		185574

Discussion:

Create three buckets

-- fully support

-- partially support

-- support if budget is available

Suggestion to reduce the number of staff meetings to cut costs, if possible.
Dental camp and solar lights (really essential) are still excluded. Including them will take the budget closer to Rs. 2,000,000.

 

Proposal to approve budget at last year's level (Rs. 15,80,000) and usage based on the priority list was approved. Asha-Detroit will make every effort to obtain funding for the remaining items, at least to the level of Rs. 1855741 as presented above.

Volunteers are requested to give feedback on the budget.

Pending no objections, Rs. 15,80,000 stands approved at this time.  Volunteers to indicate approval or otherwise by Friday, Apr 30.