• For Approving Projects
• For the Contact Person/Organization in INDIA
• For Sponsors in "Support-a-Child" Program
• For newsletter "Asha Kiran"

For Approving Projects

1. Asha will work with only non-sectarian groups having no religious and political affiliations and which do not discriminate on the basis of caste, creed, religion or sex.
2. The project proposal must describe the project in detail, its objectives, plan of action, number of children covered, number of people involved in the implementation of project, an itemized budget and any other relevant information.
3. The projects must be planned, managed and sustained by the group itself with little outside help.
4. The project must improve the general welfare of the community emphasizing the education related aspects.
5. The benefits of the project must be fairly distributed and should reach a maximum number of children.
6. Project proposals requesting less than U.S. $1000 will be given priority.
7. Proposals requesting our support for a period of less than a year will be given priority. The group should convince Asha that it can sustain the project beyond this period.
8. The group will be required to provide complete financial and narrative reports (and photographs, if possible) on the progress of project when desired by Asha (not more than 4 times during a year).

For the Contact Person/Organization in INDIA

1. Asha will work with only non-sectarian groups having no religious and political affiliations and which do not discriminate on the basis of caste, creed, religion or sex.
2. Preferably the entire amount provided by Asha should be used to support activities directly pertaining to the welfare of the child. Such activities may include tuition, stipend for the child, all education related expenses including books, transportation, food, clothes, recreational activities but may not include book-keeping or other overhead.
3. In order to prevent duplication of sponsorship funds by multiple organizations, the child being sponsored by Asha should not receive funds from any other external agency. If the contact person/organization feels it necessary to have additional support, it should be so only after our approval.
4. The contact person/organization should facilitate and assist communication between the individual sponsor/Asha representatives and the sponsored child if so desired by the sponsor/Asha.
5. The contact person/organization should intimate us about the progress of the sponsored child after each term (roughly once in about six months). This should be in the form of complete financial and narrative reports (and photographs, if possible) about each child.
6. Continued support of the child will be contingent upon continued enrollment in school and satisfactory progress. The decision to continue support will be based on Asha's discretion, at the recommendations from the contact person/organization and any of our visiting representatives.

For Sponsors in "Support-a-Child" Program

1. We hope a long-term committment from you for the child you are sponsoring, and expect at least 2 years of support.
2. We are willing to provide any information we have about the child you are sponsoring or the contact person/organization in India through which we are sponsoring.
3. You are free to communicate with the child you are sponsoring either directly or through us and/or the contact person/organization in India.
4. We will be glad to provide, to the best of our ability and availability of volunteers, any translation services required to facilitate correspondence between you and the sponsored child.

For newsletter "Asha Kiran"

1. Naming & Publishing schedule
   The newsletter for Asha for Education will be published quarterly and will be named Asha Kiran.
2. General Submissions Guidelines
   • Deadlines
     1. All deadlines for all materials are, two weeks prior to the issue in which the item is to be printed.
     2. Late submissions and/or modifications may be accepted entirely at the discretion of the newsletter editor.
   • Paper Submissions Requirements
     Paper submissions should be typed. Fancy fonts and very small print should be avoided. Neatly handwritten submissions will be accepted if absolutely necessary, but the editor will not be responsible for errors in typing.
   • Electronic Submissions Requirements
     1. Electronic submissions may be made in the form of e-mail. The submission could be in the body of the e-mail, or as an attachment.
     2. All submissions by Electronic Mail will receive an electronic mail acknowledgment within 1 week.
   • Editing
     The newsletter editor reserves the right to edit any & all material related..
   • Publishing/Display/Distribution
     Asha Kiran will be free for distribution and use. It will be distributed via a posting on the www.ashanet.org web site. Copies of Asha Kiran could be printed & distributed by individual Chapters of Asha for Education at their discretion. No changes to the content or presentation could be made during this effort.

     Asha Kiran would be displayed in HTML format and per the availability of software in pdf and Doc formats too.

3. Event Announcements
   • An event announcement must include the following:
     1. The date on which the event is to occur.
     2. Opening and Closing times for the event.
     3. The name, street address and location of the site.
     4. The name of the primary Guests

     Every effort will be made to publish announcements as far in advance as possible, but space considerations may not always permit this.

   • Repeated Announcements
     Once an announcement has been submitted, it is not necessary to resubmit it unless there are changes. It will be run until such time as the event occurs, unless unusual circumstances arise.
4. Other Material
   Other materials that may be published in the newsletter include;
   • Short articles or essays,
   • letters to the editor,
   • Letters from the Board of Directors or other officers of the Organization.
   • Asha for Education wide events
   • brief pointers to activities relevant to the purposes of the Asha for Education, but not sponsored by it or its member clubs. These might include event notices from similar organizations, cultural exhibits or events, artistic performances, and similar useful activities. These will be run free of charge on a space-available basis, and never at the expense of announcing Asha for Education sponsored activities. These announcements will be printed at the discretion of the editor.
5. Art
   • Photographs or drawings can be submitted, but they will not be returned unless special arrangements are made with the editor.
   • When submitting art, a name, mailing address, and phone number should be included with the submission.
   • The general publication terms are as follows:
     Art may be submitted either for single use, or for multiple use. The contributor must indicate if the submission is for single use. If no statement is made concerning single use, the editor will assume that the art is available for multiple use.
6. Newsletter Editor
   The final authority to appoint and replace the newsletter editor rests with the Asha for Education Executive Board of Directors.
7. Responsibilities
   • Approval of Newsletter
     The Asha for Education Executive Board reserves the right not to accept a submission or to take back any content from a previously published publication.
   • Final Draft
     The newsletter editor is responsible for sending the final draft of the newsletter to the Board of Director in a timely fashion & inform in writing/verbally if he/she is unable to keep up the delivery schedule of Asha Kiran.
   • Subscription Information
     All newsletter subscription information will be maintained by the newsletter editor or a person designated by him/her.
8. Newsletter Contents
   • Required Contents
     1. The full names of the Asha for Education Editorial Board.
     2. How to obtain a subscription to the newsletter. This should include the frequency of the newsletter, cost (if any).
     3. All information required by the FEC and FPPC.
   • Editorial material
     1. All editorial material, both text and images, must conform to the goals and objectives of the Asha for Education, and portray the Asha for Education in a positive light.
     2. There is no way to anticipate all the types of material which may be objectionable; what follows is a representative list:
        1. Personal attacks on individuals or groups
        2. Copyrighted material used without permission
        3. Use of racial or religious stereotypes
        4. Offensive words, phrases, or images
9. Chain of Command
   The editor of the Asha Kiran newsletter reports to and is responsible to the Asha for Education Executive Board. The Editors will consist of Volunteers who are members of the Asha for Education and with the Recommendation/support of the home chapter Coordinator where in the Volunteer belongs to.