Corrected minutes (meeting date corrected)
Minutes of the chapter meeting held on 07/23/2011 at 4.30pm

Present: Amrish, Ravi, Sohil, Sowmya, Sriram, Subhashree

The following items were discussed:

1.      Sohil presented the KNUC renewal proposal. The last year report was
reviewed quickly and funding items in the current proposal were
discussed. The total proposal amount was Rupees 781, 560. It was
decided that support for first aid and medicine (of Rupees 90,000) be
cut as there is local dispensary that can be used for this purpose.
Excluding that, the amount identified for support came to Rupees. 691,
560. In the past, the project was supported at 75%. It was decided to
reduce that to 70% as it was felt that KNUC needs to increase fund
raising from local sources. At 70%, the amount that needs to be
approved was Rupees. 484, 092. The meeting approved Rs. 484, 092 for
2011-2012 academic year. It was decided that funding be approved in
rupees so that the amount of funding every year can be compared. The
dollar amount for the approved funds in rupees will be arrived at
based on the conversion rate existing when the checklist is prepared
or the check is sent.

2.      Subhashree presented the budget needs for REWARD (Rural Education
Welfare and Resource Development)   trust project (currently funded by
Silicon Valley (SV) chapter) for supporting the salaries of teachers
in government schools (focusing Kancheepuram district) in Tamil Nadu.
Subhashree has presented the project, its progress, achievements, and
the current status in a series of meetings. The SV chapter is likely
to reduce the yearly funding by 20% (exact number will be known only
after SV chapter takes up the proposal for renewal) for the project
for year 2012 (march)-2013(Feb) academic year. The current funding
level is $80000, and the shortfall is expected to be about $16000. The
Princeton chapter reviewed and submitted a proposal for WAH 2011 for
funding this project at a level of $20000 to cover the shortfall of
20% and add more funds to expand the program. It is unlikely that
$20000 will be raised through WAH 2011 for the project. The present
discussion and request was for funding the proposal from the Princeton
chapter funds to cover the shortfall of $16000. The proposal was to
cover the estimated need of $16000 for the 2012-2013 from the chapter
funds and WAH 2011 funds raised against this project. The meeting
discussed and approved to support the Reward trust at $16000 for the
year March 2012 to Feb 2013 using the funds from WAH 2011 fund raising
and the chapter funds. If the WAH 2011 fund raising for this project
falls short of $16000, the shortfall would be met by using the chapter
funds. If there is more funding from WAH 2011 for this project, the
excess amount would be distributed to the project at a suitable time.
A request for issuing a letter to Reward Trust for FCRA approval for
the amount of $16000 was also discussed and approved by the meeting.
It was further discussed and approved by the meeting to include $1200
in the letter for FCRA purposes that was approved for evaluating the
improvements as part of QEd (Asha’s Quality Education efforts). The
chapter would issue a letter to Reward Trust to this effect for FCRA
approval.

3.      The meeting also discussed organizing the commitment session on
07/31) for the runners in the Team Asha marathon 2011 training program
as six weeks of trial period is going to end on 07/24. As part of
commitment session, runners would sign liability waiver and commitment
forms. Same forms that were used in the past would be used. It was
also decided to start paying the coach as the six week trial period is
over, and set up runners’ pages. The coaching fee and terms would be
same as last year, and contract for the same would be signed.

Minutes posted by Ravi.